如何處理辦公室文件
在工作中，每天可能就會接到一堆文件，接下來本站小編爲大家介紹瞭如何處理辦公室文件，一起來學習吧!
1. There is no system for processing and storing the paper.
2. Decisions about what to do with papers are postponed and papers land in undifferentiatedpiles.
3. Paper comes in at a rate that is faster than the rate at which it is processed.
4. The person is not being selective about what papers to keep and what to throw away.
5. The person is not devoting enough time to managing the paper flow.
How could this person turn this paper challenge around?
1. Commit time to complete an initial organization (sorting, purging and filing) of the papersin the space. Then plan to make time at least once a week to process incoming papers and filepapers that are worthy of being kept.
2. Reduce the volume of paper coming in by sorting mail over the recycling bin or trash,keeping only those papers that require an action or filing. In other words, don't let the junkmail make it into your home office!
3. Reduce the volume of paper coming in by leaving church bulletins at church, and getting ridof papers and handouts given to you at conferences, workshops, and at meetings with financialplanners and insurance agents that you know you'll never reference before you enter youroffice.
4. Reduce the volume of paper coming in by reducing magazine and journal subscriptions tojust those that actually get read from cover to cover every month.
5. Get rid of magazines and journals monthly by creating deadlines for how long they will bekept and recycling or throwing them out when they reach that deadline.
6. Reduce the volume of paper by becoming much more selective about what to keep and whatto get rid of. Keep only those papers and publications that are needed for current actions or aremost likely to be referenced at a later date. The only paper worth keeping is paper you WILLuse!
7. Set up a filing system for paper storage so paper can be easily accessed when needed.
8. On the desk, keep only papers that require an action. Those papers can be separated intoactions that must occur immediately and those that can occur later. Those that must occurimmediately should be most accessible.更多信息請訪問：
9. Store papers and publications that are considered "reading" in a location away from the desktop. A tray on a shelf, in a basket near a chair where you're likely to read, or in a briefcase toread on a plane or in a doctor's office are good locations for papers that are optional onal reading means, if they don't get read, there will be no significant consequences otherthan not benefitting from the information they contain. Reading should not be mixed withpapers that require an action.
10. When you encounter paper that does not require action or filing and you are uncertainwhat to do with it, place it in a tray or file that is off the desk. Label that file "Possibilities."Consider this the location for papers that you don't know what to do with at the moment. Bygiving those papers their own location, they won't stop you in your tracks and become the budof an undifferentiated pile on your desk. The better organized you become, the easier it will beto discern what to do with those papers. In the meantime, those puzzling papers will begrouped together, available but not blocking progress. Periodically look through those paperswhen you add new papers. You'll find that given a little time you'll know what to do withthem–most likely toss them!
