商務便函的寫作格式規範
在國際商務活動日益增多的今天,特別是中國加入世界貿易組織(WTO)後,越來越多的人士接觸到涉外商務工作,而作爲國際交往的主要語言--商務英語日顯其重要性,人們須經常撰寫商務英語應用文如商務信函、便函、傳真稿、廣告單、調研報告等.規範得體的商務信函、文件不僅展示出一個人的英語寫作能力,更體現他所服務的企業或機構的形象. 下面是本站小編整理的商務便函的寫作格式規範，以供大家學習參考。
商務便函的寫作格式規範
商務便函一般由以下幾個部分組成：
1、Memo： Memo是Memorandum縮寫，因此也可以用Memorandum，此外還有Internal Memorandum和Interoffice Memorandum，其意思都是一樣的。
2、To：這一標題後面應寫收信人的姓名與職銜，姓名前可以用尊稱或不用，如：
To：Mr. John Smith，Sales Manager
3、From：這一標題後應寫發信人的姓名與職銜：職銜可根據需要決定寫或不寫，但姓名前不要用尊稱。
4、Date：日期的寫法同書信裏日期寫法的要求完全一樣，不要用數字來表示月份。
5、Subject：這一標題後是寫事由的，即用一個或幾個詞彙簡單概括便函的內容，以便查閱。事由必須簡潔明瞭，不要用完整的句子，如：
Changes in Travel Advance Form
Promotion of Staff
Vacation Schedule
Participation in Training Programmes
6、Message
商務便函還可以根據實際需要在末尾增加發信人的姓名首字母、附件、副本抄送等。
例
SCHOOL OF ENGLISH FOR BUSINESS MEMORANDUM To: Mr. Kingswick, Course Coordinator From: Barnsby Campbel Date: 19 November, 1995 Subject: Lesson Plan for 28 November Lecture I intend to teach memo writing in my next lecture. I plan to cover the following plans: 1. Inside Address This is omitted in a memo. As internal communication the reason is obvious. 2. Greeting It is mere polite to put Mr., Mrs. or Ms before and the office after the name of the recipient You may sometimes address the readers as a group. 3. Subject This is a phrase to tell the reader what the memo is about. Sometimes only the phrase is given without the word Subject before it. 4. Body These should be short, less than 10 lines, and concentrate on only one paragraph one idea each: Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. Another practice is numbering the paragraphs for easy reference later on. 5. Carbon copy This is written as c.c. for short. As in a letter, it lists the persons who are also receiving the memo. 6. Signature Only the initial is needed, The office and name in print of the writer are omitted. In more casual memos there is no signature at all. Any thought on my notes? Anything to add? Let me know at tea break. c. c. Mr. P.L. Ducke, Training Officer |
